Risk Management and Human Resource Management Plans

Week 7: Risk Management and Human Resource Management Plans

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Due Sunday by 11:59pm
Points 50
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NR631 W7 Risk Management and Human Resource Management Plan Guidelines and Rubric

Purpose

The process of project management has five phases: (1) design and initiation, which you just completed; (2) finalizing your plan before implementation, which you will do now; (3) implementation; (4) monitor and control; and finally, (5) evaluation and lessons learned, as well as knowledge transfer.

During Phase 2 (finalizing the project plan), you will continue to create the tools and documents you will need when you implement your project as the project manager in Phase 3.

Week 4: Communications Plan

Week 5: Deliverables and Critical Success Factors (CSFs)

Week 6: Work Breakdown Structure (WBS) and Gantt Chart

Week 7: Risk Management and Human Resource Management Plans

In this assignment, students document, track, and manage a project’s risks and use of human resources. The risk management will be accomplished through the use of a Risk Register chart.

Using the Risk Register is a way to identify, document, and manage all the risks associated with a project. The chart details provide an easy way to scan for the level of risk, status, potential responses, and who is responsible for the risk, in addition to the project manager or other details needed to manage the risk. This is a great way to keep everyone informed when this document is presented at the weekly team meetings and in communication with all stakeholders.

Another key tool is called the responsible, accountable, consulted, informed (RACI) chart, which helps you identify who is responsible for, accountable for, consulted on, or informed about each major project task. The RACI chart will help manage and track use of human resources; this facilitates monitoring and control and provides one means of communication. It documents and makes clear who is responsible for bringing the task to completion, on time, and on budget.

Due Date: Sunday at 11:59 p.m. MT at the end of Week 7

Students are given the opportunity to request an extension on assignments for emergent situations. Supporting documentation must be submitted to the assigned faculty. If the student’s request is not approved, the assignment is graded and a late penalty is applied as follows:

Monday = 10% of total possible point reduction
Tuesday = 20% of total possible point reduction
Wednesday = 30% of total possible point reduction

If the student’s request is approved, the student will be informed of the revised due date. Should the student fail to meet the revised due date, the assignment is graded and a late penalty is applied as follows:

Monday = 10% of total possible point reduction
Tuesday = 20% of total possible point reduction
Wednesday = 30% of total possible point reduction

Total Points Possible: 50

Course Outcomes

This assignment enables the student to meet the following Course Outcome (CO):

CO 1: Apply leadership skills concepts of project management as a nurse executive in an organizational setting to develop, implement and evaluate successful project plans. (PO 4,5)

Requirements

Complete the Risk Register and RACI documents for your project. Attach them as appendices to a professional, scholarly paper.
Grammar, spelling, punctuation, references, and citations must be consistent with formal academic writing and APA format as expressed in the current edition of the APA manual.

Preparing the paper

All project risks must be identified and added to your Risk Register following the example. Attach them as appendices to a professional, scholarly paper.
The RACI chart must provide the responsibility, accountability, consulted, or informed status for each member of the team for all major project tasks following the RACI example. Attach them as appendices to a professional, scholarly paper.
Ideas and information from professional sources must be cited correctly using the current edition of the APA manual.

Grammar, spelling, punctuation, references, and citations must be consistent with formal academic writing.1Running head: Practicum Project…

PRACTICUM PROJECT…

Project Plan Phase 2: Week 6

Risk Management and Human Resource Management Plans

Student Name Here

Date

Course Number

Instructor

Introduction

Projects neither big nor small can be an undertaking to the project team. With a lot of processes involved, things to consider, and steps to accomplish- it easy for one to loose track and get overwhelmed with the flow of things. Part of project management is the incorporation of planning tools that enable the project leaders and team members to conquer and divide tasks, as well as, anticipate and minimize risks. The RACI chart, which stands for Responsible Accountable Consulted Informed chart is instrumental in directing team members to perform specific job functions. The Risk Register, on the other hand, enables the project team to anticipate possible constraints and the likelihood of occurrences. Although directed for two completely purposes, the RACI chart and Risk register when synergistically employed can maintain and improve people and project processes. With improved people and project processes, the success of the project is highly likely.

RACI Chart

One of the common problems encountered in project management involve people process rooting from ambiguity of roles and responsibilities. With major tasks identified and sub tasks involved, not having roles and responsibilities assigned can be make a difference in staff engagement and accountability. RACI chart is an important project management tool that clarifies, identifies and assigns roles; responsibilities and accountabilities that yield improved team productivity and performance (Tartell, 2017). The four major roles presented in the ‘RACI’ chart include: “Responsible,” which refers to the person who does the work; “Accountable,” the person who makes the final decision and approves the step in the project plan; “Consulted,” the person who provides advice or information to those who are responsible and accountable, and “Informed,” the person made aware after the result and decision has been made (Tartell, 2017). The RACI chart presented in Appendix A is constructed using a matrix. The vertical axis list the project tasks, which are broken down to major and minor tasks, while the horizontal axis list the different roles assigned to the team members involved.

Risk Register

Another project management tool that aid in productivity and facilitate project success is the Risk Register. The Risk register is an organized document that contains data results of risks identified, along with its quality and quantity analyses (Chang Han, Su Yuong, Minsuk, 2016). It allows project managers and team members identify possible contingencies that can be encountered and plan for course of action- which makes it a great instrument in preventing issues involving project processes (Chang Han et. al, 2016). The risks on the register are identified using analysis of previous data, interview and lists (Uzulans, 2016). An ID number is assigned to managed individual risks and gain consistency (Uzulans, 2016). The tabular form of a risk register presented in Appendix B is constructed to present the qualitative risk analysis detailing the probability of identified risks occurring, its level of impact to the project. It also illustrates the quantitative analysis with data regarding risk description, risk category and identified triggers. The section on the risk register labeled response enumerates proposed reaction and solutions in the event the risks do present and occur.

Conclusion

To sum things up, project management involves a variety of processes that can overwhelm the project leaders and its team members. Thus, proper utilization of project management tools is important. Two tools presented include the RACI chart and the Risk Register. The RACI chart specializes in clarification of team member roles and responsibilities. It aids in problems with people processes by preventing ambiguous division of labor or tasks and fostering accountability. The Risk register on the other hand, is a tool use to improve the project planning process. It helps identify project risks and provides both quantitative and qualitative analysis to help project managers and their team members prepare and formulate solutions in the event of occurrences. Both RACI chart and Risk register are useful tools in improving project management processes. With appropriate and synergistic use, they can increase the likelihood of project success.

Appendix A: Responsible. Accountable, Consulted, Informed (RACI) Chart

R=Responsible A=Accountable C= Consulted I=Informed

Project tasks- Major	Project Manager	SurgiNet team	Biomed	Go-live team
Project initiation	RA	–	–	–
Project Planning	RA	CI	CI	I
Site preparation	CI	RA	I	–
Device Installation	CI	RA	I	–
Application Construction	CI	RA	–	–
Implementation	RI	RA	I	I

Project tasks- Minor	Project Manager	SurgiNet team	Biomed	Go-live team
Identification of project through evaluation and recommendation	RA	–	–	–
Development of project scope document	RA	–	–	–
Construction of project charter	RA	–	–	–
Obtaining signature and approval for the project charter	RA	–	–	–
Selection and formation of the project team	RA	I	I	I
Identification of resources and budget proposal	RA	CI	CI	CI
Submission of budget for approval	RA	–	–	–
Project Kick off Meeting	RA	I	I	I
Identification of targeted sites for the SurgiNet Anesthesia Project	RA	CI	CI	–
Obtaining identified worksite schedules	CI	RA	I	–
Evaluating rooms for needs such as: outlets, modems, routers	I	RA	I	–
Finalize schedule for site construction and device installations	I	RA	I	–
Installation of bedside monitoring equipments	CI	RA	I	–
Installation of additional Philips monitor	CI	RA	I	–
Installation of additional outlets, modems and routers	CI	RA	I	–
Installation of plug in boxes to computer on wheels	CI	RA	I	–
Meeting with different stakeholders to identify current unit workflows	CI	RA	–	–
Meeting with Anesthesia team to go over unit specific macros	CI	RA	–	–
Construction of Surgi Net Anesthesia macros	CI	RA	–	–
Meeting with different stake holders to identify future unit workflows	CI	RA	–	–
Project management and status meeting	R	A	I	I
SurgiNet Anesthesia Application pre-testing	I	RA	–	–
User application training	I	RA	–	I
SurgiNet Anesthesia Go-live	I	RA	I	I

Project SurgiNet Anesthesia

Version: 1.0 Date: August 10, 2017

Appendix B: Risk Register

No.	Rank	Category	Risk	Description	Triggers	Potential Response	Probability	Impact	Risk owner	Status
1	1	Project risk	Rejected project and budget proposal	Project may not be a priority considering current restructuring and monetary constraints.	Lack of interest and approval from project sponsor	Project and budget revision.	Low	High	Project Manager	No longer a risk
2	2	Hardware risk	Delayed equipment purchase and installation	Equipment purchase and installation may be delayed due to pending approval, vendor commitment, and site schedule.	Equipment or site unavailability, vendor and project team conflict	Vendor change, department head meeting with Surgi net team to better coordinate site scheduling.	Low	Medium	SurgiNet team	Not occurred, but still a potential risk.
3	4	Software risk	Delayed macro construction and completion	Delayed macro construction can result from issues with workflow alignment, and stakeholder approval.	Conflict of interests between different stakeholders, poor communication, and scattered goals.	Kick off meeting and Workflow meeting with stakeholders.	Medium	High	SurgiNet team	Not occurred, but still a potential risk.
4	3	People risk	Poor Adoption and user readiness	Resistance to change and barriers in learning.	Lack of learning assessment and information regarding project and impact to current workflow.	Communicate project and progress to end-users; perform a learning assessment to plan training.	Medium	High	End Users	No longer a risk.

References

Chang Han, R., Su Yuong, L., Minsuk, S. (2016). Project Risk Management in R& D

organizations: a survey on risk register from Korean companies. Journal of Modern Project Management, 4(2), 10-23.

Tartell, R. (2017). Who does that? Use RACI to figure it out!. Training, (4), 12.

Uzulans, J. (2016). Project risk register analysis based on the theoretical analysis of

project management notion of risk. Economics & Business, 29(1), 43-48.

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Risk Management and Human Resource

Management Plans Guidelines and Rubric

Purpose

During Phase 2 (finalizing the project plan), you will continue to create the tools and documents you will need when you implement your project as the project manager in Phase 3.

Week 4: Communications Plan

Week 5: Deliverables and Critical Success Factors (CSFs)

Week 6: Work Breakdown Structure (WBS) and Gantt Chart

Week 7: Risk Management and Human Resource Management Plans

In this assignment, students document, track, and manage a project’s risks and use of human resources. The risk management will be accomplished by using a risk register chart.

Using the risk register is a way to identify, document, and manage all the risks associated with a project. The chart details provide an easy way to scan for level of risk, status, potential responses, who is responsible for the risk in addition to the project manager, or other details needed to manage the risk. This is a great way to keep everyone informed when this document is presented at the weekly team meetings and in communication with all stakeholders.

Another key tool is called the RACI chart, which helps you identify who is responsible, accountable, consulted, or informed for each major project task. The RACI chart will help manage and track use of human resources; this facilitates monitoring and control and provides one means of communication. It documents and makes clear who is responsible for bringing the task to completion, on time and on budget.

Due Date: Sunday at 11:59 p.m. MT at the end of Week 7

Total Points Possible: 50

Requirements

1. Complete the Risk Register and RACI documents for your project. Attach as appendices to a professional, scholarly paper.

2. Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition.

Preparing the paper

1. All project risks must be identified and added to your risk register following the example. Attach them as appendices to a professional, scholarly paper.

3. The RACI chart must provide the responsibility, accountability, consulted, or informed status for each member of the team for all major project tasks following the RACI example. Attach as appendices to a professional, scholarly paper.

1. Ideas and information from professional sources must be cited correctly using the current edition of the APA manual.

1. Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing.

Assignment Criteria

Category	Points	%	Description
All the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as an appendix to a professional paper.	20	40	All the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as an appendix to a professional paper.
The RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendix to a professional paper.	20	40	The RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendix to a professional paper.
Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition of the manual. Professional paper follows guidelines found in Writing a Professional Paper.	10	20	Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition of the manual. Professional paper follows guidelines found in Writing a Professional Paper.
Total	50	100	A quality assignment will meet or exceed all of the above requirements.

Chamberlain College of Nursing NR631 Nurse Executive Concluding Graduate Experience 1

Grading Rubric

Assignment Criteria	Exceptional (100%) Outstanding or highest level of performance	Exceeds (88%) Very good or high level of performance	Meets (80%) Competent or satisfactory level of performance	Needs Improvement (38%) Poor or failing level of performance	Developing (0) Unsatisfactory level of performance
Content Possible Points = 40
All the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as an appendix to a professional paper.	20 Points	18 Points	16 Points	8 Points	0 Points
	All project risks identified and details entered into risk register appropriately, following example format. Documents attached as an appendix to a professional paper.	Most project risks identified and details entered into the risk register appropriately, following example format. Documents attached as an appendix to a professional paper.	Only some project risks identified or details not entered into risk register appropriately, or entries do not follow example format. No professional paper included.	Few project risks identified or details are not entered into risk register appropriately	Entries do not follow example format
The RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendix to a professional paper.	20 Points	18 Points	16 Points	8 Points	0 Points
	RACI chart shows all major project tasks with responsibility, accountability, consulted, or informed status for each member of team, following example provided. Documents attached as an appendix to a professional paper.	RACI chart shows most major project tasks with responsibility, accountability, consulted, or informed status for each member of the team, following example provided. Documents attached as an appendix to a professional paper.	RACI chart shows some major project tasks without responsibility, accountability, consulted, or informed status for each member team, or entries do not follow example provided. Professional paper not included.	RACI chart shows few of the major project tasks without responsibility, accountability, consulted, or informed status for each member of team	Entries do not follow example provided
Content Subtotal			_____ of 40 Points
Format Possible Points = 10
Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition of the manual. Professional paper follows guidelines found in Writing a Professional Paper.	10 Points	9 Points	8 Points	4 Points	0 Points
	No grammar, spelling, punctuation, reference, citation, or APA errors. Professional paper follows guidelines found in Writing a Professional Paper.	One grammar, spelling, punctuation, reference, citation, or APA error. Professional paper follows guidelines found in Writing a Professional Paper.	Two grammar, spelling, punctuation, reference, citation, or APA errors Professional paper does not follows guidelines found in Writing a Professional Paper.	Three grammar, spelling, punctuation, reference, citation, or APA errors. No professional paper.	Four or more grammar, spelling, punctuation, reference, citation, or APA errors
Format Subtotal		_____ of 10 Points
Total Points			_____ of 50